Announcement No. 023 / 2022 Privacy Notice For Scholarships

Announcement

No. 023 / 2022

Privacy Notice For Scholarships

            Aeroklas Company Limited, a subsidiary of EPG: Eastern Polymer Group Public Company Limited,

respects the privacy rights of scholarship applicants and also realize the importance of personal data and the protection of personal data, which must be sufficient to prevent infringement of the privacy rights of the responsible data subject. The Company has prescribed and announced the privacy of the processing of personal data to the data subject in order to inform about the details related to collecting, using, or disclosing personal data as follows:

1.      Purpose for collecting, using, or disclosing of personal data

The Company will collect, use or disclose personal data as necessary for human resource

management and consideration of scholarships under the following objectives:

1.1. For consideration of scholarship applications, registration of scholarships, compliance with the regulations for applying for scholarships.

1.2. For the legitimate interests of human resource management, data analysis, various operations through the registration, preparation of documents for public release, report preparation, verification of identity and validation of information provided by the scholarships, creating a database about the history of scholarship applications, contracts, news, and public relations.

2. Personal Data Processing Basis

The Company will process personal data on a lawful data processing base as follows:

2.1. Processing on a contractual basis.

2.2. Processing on a legal basis.

2.3. Processing based of the Company's legitimate objectives.

2.4. Processing based of the consent of the personal data subject.

2.5. Processing on another legitimate basis.

3. Personal data Collecting, Using or Disclosing     

Collecting, using, or disclosing of personal data is as follows:

3.1. Information and documents related to the scholarship application process, such as the scholarship application form, including supporting documents for applying for scholarships.

3.2. Information about the person applying for the scholarship, such as name, surname, age, educational level information, GPA, educational institute/branch, province, contact phone number, e-mail, and social media information.

3.3. Photograph or motion picture for identification purposes and safety in the workplace, including the activities of the Company.

       3.4. Information that scholarship applicants choose to share and disclose through the Company's systems,

       applications, tools, questionnaires, assessments and documents.

       3.5. Copy of documents that can be used to identify the applicant for the scholarship, such as the

       academic scholarship application of that year, ID card, house registration, student ID card, and bank

       account page.

       3.6. Information collected from participation in Company activities, such as participation in activities,  

        training, survey responses and assessment responses.

       3.7. Other personal data for lawful purposes or information made public with the express consent of the    

       scholarship applicant to achieve the relevant objectives about information and documents related to the 

       scholarship application process, such as an internship request letter, including supporting documents     

       for applying for a scholarship.

4. Personal data collection period

4.1. The Company will keep personal data for the period necessary to achieve the specified objectives. Taking into account the necessity of each type of data practice and after the expiration of the said period, the Company will destroy or delete the personal data by an appropriate method.

4.2. The Company will keep the personal information of the applicant throughout the scholarship period and for one year after the expiration of the internship in order to achieve the scholarship applicant’s privacy objectives.

4.3. The Company will provide an audit system for deletion or destruction of data after the expiration of the retention period, or if data is deemed unrelated or beyond the necessity for the purpose of collecting that data.

5. Disclosure of Personal Data to Third Persons

5.1. The Company may disclose the personal data of scholarship applicants to affiliated companies, and third parties.  For example, considering accepting applicants as employees, background check testing of qualification and the ability, for the purpose of collecting and processing other personal data to achieve the objectives of this announcement about privacy policy.

5.2. The Company will require the recipient of information to take appropriate measures to protect the scholarship applicant’s information and process the personal data only as necessary and take steps to prevent or disclose the information wrongfully.

6. Scholarship rights

The scholarship applicants have the following rights regarding personal data collected by the Company:

6.1. The right to be informed of details before personal data is collected.

6.2. The right to request a copy or transfer of your personal data to the data controller.

6.3. The right to object collection of data without consent.

6.4. The right to request data suspension.

6.5. The right to request deletion or destruction of information that is no longer necessary for storage.

6.6. The right to request the updating of personal data.

6.7. The right to withdraw consent for information collected on the basis of consent.

6.8. The right to make complaints in the event that the Company uses the personal data of employees
unlawfully.
However, the refusal to provide information or withdraw consent required for the aforementioned necessity and purposes may cause some operations to not be completed when processing scholarship applications. Also, any withdrawal of consent will not affect the collection, use, or disclosure of data collected with consent.

7. Measures to maintain the security of personal data

To maintain security and prevent the loss, access, use, alteration, correction, or disclosure of personal data without authority or wrongdoing. The Company has provided a system for collecting personal data. There is an access control mechanism and security measures in place. Also, the Company will arrange for regular reviews of measures to ensure effectiveness in maintaining physical, administrative and technical security.

8. Contact the Company and the Personal Data Protection Officer

If you have any questions about this Personal Data Protection Act Policy or want to exercise any specified rights, you can contact us at:

 
Aeroklas Company Limited

Personal Data Protection Officer (DPO)

Email: dpooffice@aeroklas.com

No. 111/10 Moo 2, Subdistrict Makhamku, District Nikomphattana, Rayong 21180

Telephone: 038 – 893599     website:  www.aeroklas.com


This policy shall be effective from now onwards       

Announced on May 10, 2022

Mr. Ekawat Vitoorapakorn
Managing Director